Printer Friendly Version Of American Sociological Association: Exhibits

American Sociological Association 2013 Logo

Quick Links for Exhibitors...

Why Exhibit?    

The 2013 Annual Meeting is a great opportunity to expand your sales and brand. Take advantage of this year's greatest sales opportunity, exhibit with ASA in New York City! Connect with over 5,500 leading specialist in sociology in the U.S., Canada, and other countries.

Who Attends ASA Annual Meetings?

Meet sociologists who are the front runners in research, higher education and public policy initiatives.  The American Sociological Association consists of professional sociologists with backgrounds in academic institutions, applied research and policy settings, government and non-profit agencies as well as many graduate and undergraduates at universities and colleges all over the world.

Traffic Generating Features:

Photo of Annual Meeting Exhibit Hall

Exhibitors will be able to take advantage of greater networking opportunities at the Exhibit Hall.  The Registration Row  will host the exhibit hall. The hall will feature:

ASA Regional Vendors Marketplace

The exhibit hall will also bring a local flair to the Annual Meeting with the ASA Regional Vendors Marketplace, a gathering of local small businesses offering unique crafts and goods. The marketplace is designed to give attendees a taste of the host city without leaving the exhibit hall and session meeting rooms. 

The Hub

The Hub is ASA's social media booth during the Annual Meeting. The Hub offers informal 20 minutes technology training modules. It will include the ASA Bookstore, cyber cafe, and dedicated tech-training stations.

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Exhibit Hall Hours

The ASA exhibit hall will be open for four days. Exhibits must be staffed at all times during exhibit Hours.     

Date Time
 Saturday, August 10          2:00 PM - 6:00 PM
 Sunday, August 11  9:00 AM - 4:00 PM
 Monday, August 12   9:00 AM - 5:00 PM 
 Tuesday, August 13  9:00 AM - 1:00 PM   

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Exhibitor Documents

Exhibitor Documents
View Floorplan PDF Logo
Exhibitor Prospectus PDF Logo
Booth Contract PDF Logo
Ad Form PDF Logo
Sponsorship Form PDF Logo
Exhibitor Listing by Company Name PDF Logo

Booth rental (8'x 10') at the 2013 ASA Annual Meeting is:

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Annual Meeting Registration

Your exhibit fee includes an identifying sign and three (3) exhibitor registrations per booth. Island booths receive twelve (12) exhibitor registrations. A directory of exhibitors with booth locations will be listed on the ASA website and in the printed Final Program.  To ensure the promotion of your company in the printed Final Program, be sure to submit your exhibitor contract with payment by June 3, 2013.  The Expo Group has been designated as the official drayage and storage company . 

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Booth Assignments

A  booth is assigned by the date of receiving the booth contract.  To receive a prime location we recommend that you return the exhibit contract with payment as soon as possible.  Full payment of the exhibit fee must accompany the exhibit booth contract; booth assignment will not be made until both the exhibit contract and full payment are received by ASA.  Be sure to include your booth preference on the contract.  Booth assignments will be sent to exhibitors by May 3, 2013. 

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Photo of ASA Exhibit HallBooth Set-up and Dismantling

Booth Set-up:
August 9 - 1:30 pm to 5:00pm
August 10 - 8:00 am to 1:00 pm

Booth Dismantling:   
August 13 - 1:00 pm to 5:00 pm

Booth Set-up and Dismantling

Exhibitors may begin booth set-up at the Hilton New York on August 9th from 1:30 pm to 5:00pm. Set-up will continue on August 10th from 8:00 am to 1:00 pm. Absolutely no teardown or dismantling activity will be allowed prior to 1:00 pm on Tuesday, August 13th . For safety purposes, children under 16 years of age will not be permitted in the exhibit hall during the hours of installation and dismantling. Detailed information will be provided in the Exhibitor Service Kit.

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Exhibitors who cancel their exhibit reservation prior to May 10, 2013 will be refunded 50% of the total booth fee. No refunds are available after May 10, 2013.

Please contact Lee C. Morris, ASA's Meetings & Exhibits Coordinator ( or (202) 383-9005 ext. 308.