Paper/Extended Abstract Call for Submissions
There are several different avenues open to paper or extended abstract submissions.
Regular Sessions are sessions that are planned around a general topic/area of study and open to all submissions, therefore they do not issue individual calls. Regular sessions are independent of ASA Section programming.
Section Sessions are planned by the ASA Sections. Section sessions are open to all paper/extended abstract submissions, you do not need to be a member of the section to submit.
Roundtable Sessions are sessions that use the roundtable model where multiple papers are presented at a single round table concurrent with other roundtables. Tables are organized around a common theme or subject and accepted papers are grouped accordingly. ASA Sections often offer roundtable sessions and submitters should refer to the section call for submissions to see if a section is offering a roundtable session. There is the Open Refereed Roundtable, independent of the ASA Sections, that is an all topic roundtable session.
Student Forum Sessions provide an outlet for graduate and undergraduate sociology students.
Submission Policies
- Submissions must reflect original work or major developments in previously reported work. Papers are NOT eligible if 1. They have been presented previously at ASA or other professional meeting, 2. Published prior to the meeting or accepted for publication before being submitted, or 3. Modified in only secondary respects after presentation or publication.
- Submitters may elect to a submit either full papers (15-35 pages) or extended abstracts (3-5 pages). Submitters submitting an extended abstract are required to provide a completed paper one month prior to the start of the meeting if accepted.
- Only one single-authored paper/extended abstract presentation is permitted.
- Submitters may submit a paper/extended abstract only once in the system.
- Presenting and non-presenting authors (if applicable) must be accurately reflected in the submission.
- Presenting authors are required to register for and attend the Annual Meeting.
- Submitting and presenting individuals are encouraged to hold membership in ASA but membership is not required to register.
Making First, Second, and Third Submission Choices
- Submissions should be made to the session(s) that represent the best outlet for a given paper/extended abstract. Submitters cannot make changes after submission so please review the calls thoughtfully.
- Submitters should select a roundtable session only if they are willing to present in a roundtable format session.
- Submitters may submit a paper to a regular session topic and elect a section topic or roundtable as a secondary choice. Authors may not submit to a regular session topic as a first and second choice. The online submission system provides submission options reflecting this policy.
- Submitters may submit a paper to a section topic and elect a secondary section topic, roundtable, or regular session topic choice. The online submission system provides submission options reflecting this policy.
- Submitters may submit to a roundtable session as their primary choice, as a secondary, or tertiary option. Only roundtable sessions may be selected as a tertiary choice and the online submission system provides options that reflect this policy.
- If a submission is not accepted by the primary choice, it will be transferred automatically to the second choice and/or third choice.
Participation Policies
- Only one single-authored paper presentation is permitted. Authors who have more than one single-authored paper accepted must decide which paper will be presented and inform the session organizer of the session from which they wish to withdraw immediately.
- Individuals may not be listed on more than two sessions on the program. This includes all participant roles. A participant is anyone listed as a presenting author, author, presenter, presider/table presider, discussant, panelist, moderator, leader, or any similar substantive role on the program. Session organizers and mentors are exempt from this policy unless they appear on the same session in another role. Participants who appear on more than two sessions must decide on which sessions to participate and inform the session organizer of the session from which they wish to withdraw and [email protected] promptly.
- All participants on the Annual Meeting program must register for the meeting. A participant is anyone listed as a presenting author, author, mentor, presenter, presider/table presider, discussant, panelist, moderator, leader, or any similar substantive role on the program. For multiple-authored papers, non-presenting authors (if thusly noted during submission) and who will not be attending the Annual Meeting are not required to register.
- Individuals who are listed on the program as participants are encouraged to hold membership in ASA but membership is not required to register.
How to Submit
Submitters should prepare the following information and files prior to starting the online submission process.
- Identify where you want to submit your paper/extended abstract.
- Paper Title (15 words or less).
- Description (250 words or less).
- Institutional affiliations and email addresses for all co-authors.
- Paper (15-35 pages) or extended abstract (3-5 pages) converted to a PDF file stored locally and ready for uploading. If necessary, special tables/charts in Excel or PowerPoint can be uploaded as a separate Supporting File to accompany the paper.
- AV equipment (if needed).
All submissions must be made via the online portal. The online forms will guide you through the steps required to submit your proposal. You will have one hour to complete your submission. The system will log you out after one hour of inactivity. Any unsaved work will be lost. View the webinar on Getting Your Paper on the Program before starting your submission.
- Go to the online portal. Log in using your ASA username and password.
- Under the Submitter Menu, select Submit or Edit a Proposal.
- Select your first choice topic and if you will be submitting an extended abstract or complete paper.
- Follow the system prompts to enter the information listed above.
Confirmation of Proposal Submission
All electronic proposal submissions will receive an email confirmation from [email protected]. Please save the confirmation email for future reference. If you do not immediately receive your confirmation email, please check your junk or spam folder. Contact [email protected] if you do not receive an email confirmation of your submission within 12 hours.
Acceptance Notification
You can expect to receive an acceptance or decline email for each proposal you submitted in early April. If your submission is accepted by your second/third choice option, that indicates that your first choice session organizer declined to accept the submission.
